Decision Rooms

Decision Rooms are collaborative workspaces in Valent where your team comes together to respond to RFPs. Each room contains everything needed to analyze, qualify, and respond to a specific opportunity.

What is a Decision Room?

A Decision Room is a dedicated space for a single RFP response. It includes:

• Resources — Uploaded documents and source materials
• Collections — Organized groups of extracted items (requirements, deliverables, etc.)
• Proposal — The response document you’re building
• Team Collaboration — Comments, assignments, and activity

Creating a Decision Room

1. Click “New Decision Room” from the home screen or dashboard
2. Select RFP Response as the room type
3. Give it a clear, descriptive name (e.g., “Acme Corp - IT Services RFP”)
4. Invite team members who will collaborate

Decision Room Structure

Home Tab

The landing page for your room:

• Overview of progress
• Recent activity
• Quick actions

Resources Panel

Where your source documents live:

• Upload RFPs, addenda, and reference materials
• Track analysis status
• Access original files

Collections

Organized views of extracted items:

• Requirements — Mandatory and desired items to address
• Deliverables — What you must provide
• Questions — Items requiring clarification
• Deadlines — Key dates and milestones

Proposal Tab

Your response document:

• Auto-generated outline from RFP structure
• Section-by-section editing
• Compliance tracking

Team Collaboration

Inviting Members

1. Open the Decision Room
2. Click Settings or the team icon
3. Add members by email
4. Assign appropriate permissions

Roles in a Decision Room

Activity Feed

Track everything happening in the room:

• Document uploads
• Status changes
• Comments and mentions
• Approvals

Best Practices

• Name rooms clearly — Include client name and RFP identifier
• Upload complete files — Include all addenda and amendments
• Assign ownership early — Know who’s responsible for each section
• Keep it organized — Use tags and filters to manage complexity